Payroll Service London
London payroll, handled properly. Every month.
Running payroll in-house takes longer than it should and leaves too much room for RTI errors, missed pension deadlines and unhappy staff. OD Accountants manages the whole payroll cycle for London SMEs on a fixed monthly fee — PAYE, auto-enrolment, payslips and RTI filings included. Qualified to FCMA level. Questions answered the day you ask them.
- RTI submissions filed on time, every pay period
- Pension auto-enrolment administered and contributions reported correctly
- Payslips issued and PAYE liabilities calculated before the due date
- Payroll runs delivered through cloud software — no spreadsheets, no chasing
No long-term contract. If it is not working after three months, you leave with clean payroll records and nothing owed.
Get a free payroll quote
Fixed pricing. Same-day reply.
What our clients say
★★★★★
Always Available When You Need Them
"They're always on the end of the phone to advise and assist and provide a top service for our accounting needs."
★★★★★
Fees More Than Covered By Savings
"His fees are very reasonable and the money he has saved me more than covers them."
★★★★★
Years Of Service, Still Going Above Beyond
"I've been there for years and Niall and his team go above and beyond the duties to provide accounting services but also general advices."
★★★★★
Confident In Our Financial Processes And Data
"We always feel well-informed and confident about our financial processes and data. Highly recommend."
Sound familiar?
Payroll that nobody owns properly.
For most London SMEs, payroll falls somewhere between the owner, a spreadsheet and a growing sense of dread. RTI deadlines creep up. Auto-enrolment contributions get missed or miscalculated. A new starter or a leaver disrupts the whole run. None of it is complicated in isolation — but all of it is time-consuming and surprisingly easy to get wrong.
- ✕ RTI filings submitted late or not at all, attracting HMRC penalties
- ✕ Auto-enrolment contributions miscalculated or pension re-enrolment deadlines missed
- ✕ Hours spent each month reconciling payroll against bank statements and PAYE records
What a managed payroll looks like
Payroll moves off your plate entirely. Every pay period is processed, every RTI submission is filed, and every pension contribution is calculated and reported — without you having to chase anyone or check a deadline.
- ✓ RTI submissions filed on schedule — HMRC penalties become someone else's concern
- ✓ Auto-enrolment and re-enrolment administered correctly, contributions reported on time
- ✓ Monthly reconciliation handled — payroll, PAYE and bank always agree
- ✓ Fixed monthly fee — no variable charges for additional payslips within your agreed headcount
What London SMEs say about working with us
Clients across hospitality, retail, services and start-ups. Long-term relationships and consistent responsiveness show up in every review.
Niall and his team are supportive, clear and directional accountants who have supported our small business staff up. They're always on the end of the phone to advise and assist and provide a top service for our accounting needs. Plus they're just nice people which helps too!!
My other-half introduced me to Niall at OD Accountants and I have to say my finances are so much the better for it. Unlike my previous Accountants, Niall is far more hands-on, available for advice and able to care for me as an individual, rather than a faceless client. His fees are very reasonable and the money he has saved me more than covers them. If you need an Accountant who cares, Niall and OD Chartered Management Accountants are the way to go.
Everything the payroll fee covers
A complete managed payroll service for London businesses — PAYE, RTI, auto-enrolment and cloud-delivered payslips included as standard.
PAYE Runs and Payslips
Each pay period is processed accurately and on schedule — gross pay, deductions, net pay and payslips all produced and distributed. PAYE liabilities are calculated in advance so the payment due to HMRC is never a surprise. Starters, leavers and mid-period changes are handled as they arise.
Included as standardRTI Filings and HMRC Compliance
Real Time Information submissions are made to HMRC on or before each payment date. Year-end P60s and P11Ds are prepared and filed within the relevant deadlines. If HMRC raise a query on any submission, that is dealt with directly.
Included as standardPension Auto-Enrolment Administration
Eligible employees are enrolled, contribution calculations are run each period and submissions are made to your pension provider. Re-enrolment every three years is monitored and handled — it will not be missed. New joiners are assessed for eligibility at the point of setup.
Included as standardConsistent results across different clients
Clients range from early-stage start-ups to established SMEs across London. The recurring theme in reviews is availability, responsiveness and fees that are more than justified.
Savings More Than Cover The Fees
“I've been there for years and Niall and his team go above and beyond the duties to provide accounting services but also general advices. They are always available if you need anything while charging very competitive prices. I could not recommend them enough.”
Well-Informed And Confident Every Month
“The service from OD has been excellent, as has their advice. It's great to have access to a financial team who can guide us with such confidence and seamlessly integrate with our internal team. We always feel well-informed and confident about our financial processes and data. Highly recommend.”
Always Available, Queries Resolved Quickly
“As a new start up and having never dealt with an accountant, Niall at OD Accountants has been very welcoming and supportive. All our prior queries and issues have been resolved, and he is always available to meet the needs of our team.”
Why London businesses switch their payroll to us
Three things that separate a managed payroll service from a firm that simply processes numbers.
Payroll built on cloud software
Every payroll run is processed through cloud accounting software — not a local spreadsheet or ageing desktop system. That means the records are always current, accessible and reconcilable against your management accounts without a separate export. If you use Xero or a compatible platform, payroll integrates directly into your books.
Questions answered the same day
Payroll generates questions — a leaver mid-month, a director's salary adjustment, a pension query from a new joiner. Those questions need a prompt answer, not a voicemail and a two-day wait. Verified client reviews consistently describe the team as always available and fast to respond, which is either true or it is not — and the review history goes back over a decade.
Payroll that connects to your broader finance
Payroll is not an island. Labour costs affect margins, cash flow and management reporting. Because OD Accountants operates as a chartered management accounting firm — not a standalone payroll bureau — your payroll data feeds into a wider picture of how the business is performing. That context matters if you are forecasting, raising finance or simply trying to understand where the money goes.
Up and running in four steps
Most clients are fully onboarded and running payroll within a week of their first call. The process is straightforward and most of the work sits with us.
Book a discovery call
A short call — usually 20 to 30 minutes — to understand your current payroll setup, headcount, pay frequency and any complications. No preparation required on your side. You will leave the call with a clear picture of what the service covers and what it costs.
We collect what we need
We send a straightforward onboarding checklist covering employee records, current PAYE reference, existing pension scheme details and any carry-over data from your previous provider. If your records are incomplete, that is not unusual — we have dealt with it before and will work with what exists.
First payroll run processed
We run your first payroll, file the RTI submission and produce payslips for distribution. PAYE liabilities are confirmed and the payment amount due to HMRC is communicated clearly before the due date. You review and approve — the process is yours to oversee, not ours to disappear into.
Payroll off your plate
From that point, each pay period runs without you having to initiate it. Deadlines are met, contributions are filed and queries are answered the day they arise. Which is, frankly, the way payroll should work — and usually does not, until it is properly outsourced.
“Been with OD Accountants for over a year now. Niall and the team are brilliant. They helped me set up a company and get everything I needed in place to run my business. I'm a tricky client due to my 'digital nomad' status, but their advice…”
Things people ask before switching payroll
Do you handle director payrolls as well as employee payrolls?
Yes. Director payrolls — including the common arrangement of a low salary topped up with dividends — are handled as standard. The split between salary and dividends has Corporation Tax and personal tax implications, and because OD Accountants covers both payroll and tax, the two are considered together rather than in isolation. If you are currently running a director-only payroll yourself, that is one of the more common things we take over.
What does the payroll service cost and what is included?
Fees are fixed monthly and depend on headcount and pay frequency. The fee covers the full payroll run, RTI filings, payslip production, auto-enrolment administration and PAYE liability reporting. There are no variable charges for routine tasks within your agreed parameters. Indicative pricing is provided on the discovery call — the simplest way to get a number is to fill in the quote form, which takes about two minutes.
Our current payroll is a bit of a mess. Is that a problem?
Not especially. Incomplete employee records, missed RTI submissions and pension gaps are all things we encounter regularly. The onboarding process starts with a review of what exists and a plan to bring everything current before the first live payroll run. There may be a catch-up cost depending on the volume of remedial work, which is discussed and agreed up front rather than appearing on an invoice later.
Is there a minimum contract or lock-in period?
No minimum contract. Payroll is invoiced monthly and the arrangement can be ended with reasonable notice. If you leave, you receive a full data export of all payroll records, RTI history and employee information — clean and in a format your next provider can use. You will not be held to a long notice period or charged an exit fee.
Can you take over payroll from another provider mid-year?
Yes, and mid-year transfers are straightforward in most cases. The key information needed is the existing PAYE reference, year-to-date figures for each employee and the current pension scheme details. Most payroll platforms export this in a standard format. We have handled mid-year transfers from a range of providers and the disruption to the pay cycle is typically minimal.
How far in advance will I know what PAYE is due to HMRC?
The PAYE liability for each period is confirmed when the payroll run is finalised — typically several days before the payment deadline, not the day before. That gives you time to ensure the funds are in place without a last-minute scramble. For businesses with variable monthly payrolls, knowing the liability early also helps with cash-flow forecasting, which connects to the broader management reporting the firm provides.
Payroll off your plate. Properly this time.
Fixed monthly fee, chartered management accountants, cloud-delivered payroll for London SMEs. PAYE, RTI and auto-enrolment included. Get a quote in two minutes.